This section is designed to assist clubs with information and resources necessary to fulfill the requirements of BC Archery programs.
To become an affiliated club of BC Archery (and Archery Canada), please follow ALL the steps below.
- Application and payment: Complete the current application form through our online membership system.
- Payment must be made online with a credit card in the membership software system
- It is suggested that the renewals for the listed Judges/Safety Officers/Coaches are made prior to the club renewal in order to ensure prompt processing of the club application.
- In order to satisfy eligibility criteria, a club must have a minimum of two (2) certified Safety Officers and/or Judges who are active members of BC Archery. Information on how to become a Safety Officer or Judge can be found on the Judging page.
- the Judges and/or Safety Officers must sign an acknowledgement of responsibility which must be included with the club's documentation submission
- the Judges and/or Safety Officers must provide proof of Safe Sport* training and should have a CRC check on file with BC Archery.
- For clubs hosting the BC Archery JOP program, it is necessary to have at least one (1) certified coach at the minimum level of Instruction of Beginner Archers to oversee the program. (The old "level" is no longer accepted) More information is available on the Coaching page. The coach must also be an active member of BC Archery in order for their certification to be recognized and must provide proof of Safe Sport* training.
- Clubs must ensure that anyone involved with archery programming must provide proof of Safe Sport training.
- The club must ensure that anyone working with or having unsupervised access to youth and/or vulnerable adults must have a current, clear CRC check on file with BC Archery, in accordance with our Criminal Record Check policy. Information on obtaining a CRC can be found further down this page. These individuals should also have Safe Sport training.
- Clubs must abide by BC Archery's policies and implement these or more stringent policies of their own.
- Clubs are required to submit proof of good standing with the Province by supplying a either a current Certificate of Good Standing or a copy of their annual report as submitted to the Societies Registry or Corporate Registry (dated within the last 12 months). If a club is unable to provide either of these documents, it will be necessary to submit a copy of the minutes from an AGM held within the last 12 months, along with a complete list of members in attendance at that AGM.
- Supporting documentation is to be emailed to the Executive Director.
Failure to meet these criteria and/or submit all the listed documents may result in delays or rejection of your application.
*** Use this checklist to assist with your application submission. ***
*Safe Sport training may consist of the Respect in Sport module listed below (applicable to the position held) or to the free Safe Sport eLearning module hosted by Coaching Association of Canada.
INSURANCE If your club is affiliating with BC Archery for the primary purpose of utilizing the insurance coverage, understand that the insurance coverage is only valid if ALL your archery participants are members of BC Archery. The responsibility lies with the club administration to ensure that the club is eligible for insurance and complies with the criteria (including Guest reporting provisions). Requesting / receiving a Certificate of Insurance does NOT guarantee coverage. More information can be found in the Insurance FAQs.
Hosting BC Archery Championships
Are you interested in showcasing your club at a BC Archery Championship event? Affiliated clubs are eligible to bid on hosting these events. The Tournament Hosting Manual details what is required to host the Indoor, Outdoor or 3D Championships. If you would like to be considered, please submit a bid form by August 25th in order to be considered for the next years' event.
Hosting the JOP
Affiliated clubs are eligible to host the BC Archery Junior Olympian Program. Youth participants are the foundation for many clubs. Proper instruction and development is encouraged through the JOP. Details can be found on the JOP page. The club is required to have an NCCP-Certified Coach to be eligible to host the program.
JOP Indoor and Outdoor Championships are held regionally in April and June, respectively, each year. If you wish to host one of these events, please review the hosting manual as found in the "Hosting BC Archery Championships" column to the left and complete this bid form. Bid deadline is December 15th for events for the following year.
KidSport BC provides nominal funds to cover the costs of registration fees, to assist youth to participate in sport. Archery is one of those recognized sports. Details of the program, qualifying criteria, local chapters, etc can be found on their website. The club must be a BC Archery member in order for an application to be approved. Print and hang this letter in your club to explain the program; you never know who might need some help. And don't forget to include the cost of the BC Archery membership in the application--then your club can pay it on behalf of the youth benefiting from the funding.
Many Olympians have benefited from the KidSport program--maybe one of the next KidSport Olympic Ambassadors will be from your club!
Working with youth and vulnerable persons (CRC Checks)
If your club volunteers, including coaches, work with youth and/or vulnerable persons, it is necessary for the volunteers to obtain a Criminal Records Check (CRC) and Vulnerable Sector Check (VSC). Please read our policy for Criminal Record Checks.
This can be obtained in a number of ways.
- in person at your local law enforcement office (may require a fee to be paid),
- online at: https://justice.gov.
bc.ca/criminalrecordcheck. Please contact Executive Director for the BC Archery access code.
- by completing a Consent to Criminal Record Check--this can only be done if you will see the President or Executive Director IN PERSON as your identification will need to be seen and verified (this method is free--contact the Executive Director for more information),
- by completing a request through mybackcheck.com and sharing your result with BC Archery. This method carries a discounted cost of $25+GST, but then you are able to share (for free) the results with any organizations that are also members of SterlingBackCheck (other service organizations, employers, etc). If you have completed a check through SterlingBackCheck in the previous 12 months, you can share it with BC Archery at no extra cost.
- In order to get the reduced rate of $25+GST, it is necessary to request an invitation from BC Archery through the mybackcheck platform. To take advantage of this method, CLICK HERE to send an email requesting a CRC check invitation.
Sometimes you will be requested to provide further information, such as fingerprints, for which you will need to visit your local office and pay a small fee. This may happen if someone else (with a sketchy background) shares your name or birthdate. Small inconvenience, but beneficial to separate yourself from the other individual.
Respect in Sport training (for Activity Leaders)
Athletes, coaches, officials and volunteers have the right to participate in a safe and inclusive training and competitive environment that is free of abuse, harassment or discrimination. BC Archery has been implementing processes, procedures and policies to help create and maintain a safe environment for all athletes at every level of participation.
We all play an important role in creating and maintaining a more rewarding, safe and respectful environment for everyone involved. The Respect in Sport Activity Leaders Program can help us recognize, understand and respond to issues of bullying, abuse, harassment and discrimination (BAHD). This program is available on a user-pay basis through the co-branded Archery Canada - Respect in Sport platform.
This training is strongly recommended for anyone working as a coach, official, administrator or volunteer at any club or sport facility.
The cost of the 2.5-hour course is $30 and anyone with an NCCP number will receive 3 PD points upon completion. Access the course through this link. Watch this video for more information on the program and its benefits.
Respect in the Workplace (for club leaders and Board of Directors)
Respect in the Workplace was developed to provide organizations, of all sizes, with a standard tool to empower your team with the skills to prevent bullying, abuse, harassment and discrimination (BAHD). It is about improving culture, first and foremost. The secondary benefit is organizational risk and liability reduction.
This training is recommended for anyone working as a club leader or on the club Board of Directors.
Keeping Girls in Sport (for anyone working with girls in archery)
Keeping Girls in Sport was created to help everyone who coaches girls, even parents, understand how girls develop physically, mentally, socially, and emotionally. When we understand how and why girls play we can help every young athlete stay in sport, reach their potential, and remain active long after the competitions end.
This training is recommended for anyone working with girls in coach, club administrator or program developer capacities.